Residential Coordinator (FULL-TIME)
 

Qualifications: The Residential Coordinator must have a Bachelor’s degree from a recognized and accredited college or university and at least three years of experience as a Residential Specialist, or in a related psychiatric rehabilitation position.  He/she must also possess at least one year of supervisory experience; have experience in and knowledge of medication monitoring. This individual must have a valid Maryland driver’s license and a driving record acceptable to GUIDE at the agency’s sole discretion. 

The Residential Coordinator reports directly to the Program Director.

Duties: The Residential Coordinator of the Independence Program in Montgomery County will be responsible for the day-to-day residential staff supervision and monitoring, and direct services to the consumers. The Residential Coordinator will be responsible for conducting his/her job in conformity with the Policies and Procedures of  the GUIDE Independence Program, as well as all relevant state and county regulations, and recognized professional ethical standards.

Specific duties shall include, but are not limited to: 

• Overseeing residential staffing and personnel issues.  Primarily responsible for interviewing, hiring and firing, and processing of payroll and other personnel paperwork for all Residential Staff. 

• Ensuring ongoing compliance of staff with COMAR regulations and GUIDE policies and procedures. Ensuring that consumers’ rights are protected at all times. 

• Overseeing residential and rehabilitation staff orientation training and documentation of staff members’ competition of training requirements in accordance with relevant COMAR regulations; reviewing staff personnel files to ensure all necessary information is included. 

• Conducting regular evaluations of staff performance at intervals

• Conducting (with Program Director) regular bi-weekly staff meetings to address issues pertaining to consumers and/or the Program.  Recording minutes of all staff meetings; leading discussions of topics pertaining to residences and neighborhood issues. 

• Administering all Program petty cash funds and required petty cash reporting. 

• Reconciling utility and telephone bills for residential units and for the Independence Office as necessary. 

• Monitoring maintenance of GUIDE vehicles and documentation of mileage; assuring that all vehicles are in working order and have sufficient fuel at all times; and monitoring completion of weekly AVan Maintenance Inspection Sheet. 

• Supervising the implementation of all scheduled activities and individual client appointments; arranging transportation for consumers, as needed.

• Overseeing residential staff members’ completion of documentation, e.g., Contact Notes, Daily Log entrees, Verification of Service Forms, Visitation Log, AA/NA attendance records, etc.  

• Reviewing contact notes for accuracy and compliance to Medical Assistance and COMAR regulations;  reviewing entries marked as billable to ensure all elements necessary to comply with billing requirements are included; tallying of all contact hours and submitting these tallies to the Billing Coordinator. 

• Disbursing residents’ weekly food allowance and maintaining food allowance tracking sheets. 

• Collecting and verifying time sheets for all residential staff; completing and submitting Payroll Transmittal Sheets and time sheets to the Business Office for all residential and rehabilitation staff. 

• Purchasing and/or ordering supplies for staff office. 

• Purchasing supplies for residents, as needed; overseeing the purchase of appliances and other equipment type furnishings for the homes and maintaining all point of sale purchases and warranties for all appliances and furnishings. 

• Monitoring the apartments for cleanliness, maintenance needs, safety, and furnishings and reporting necessary issues to the Program Director. 

• Overseeing the residential needs of all Program consumers, ensuring that all residents live in a supportive environment in which they can learn the skills, they need to function independently; meeting with consumers individually or in groups to address residential concerns. 

• Counseling and otherwise assisting residents with challenges of daily living. 

• Representing the Program to outside agencies, including Core Service Agencies. 

• Attending meetings or trainings, as necessary. 

• Coordinating the completion of all fire drills. 

• Ensuring that all random drug screenings are completed. 

• Collecting and tallying end of the month site report. 

• Carrying a pager or cell phone at all times, responding to pages from staff, instructing staff as to how to respond to the situation at hand, or contacting the Second On-Call as necessary, according to the protocol outlined in the Policy and Procedures Manual. 

• Driving as necessary to complete duties of Residential Coordinator 

• Other duties as assigned.

 GUIDE Program, Inc. Employment Requirements:

• The position requires a criminal justice background record check supported by required fingerprinting that will be conducted through the State of Maryland Criminal Justice Information System (CJIS) and the FBI.

• The position requires a driving record check

• The position requires a background check against the federal debarment database.  (For positions in services supported by federal healthcare programs )

• The position requires a child protective services background check through the appropriate Department of Social Services.